Jobs & Volunteer Opportunities
OPEN JOB OPPORTUNITIES Updated 1 March 2019 PBL
The St. Mary’s County Historical Society is the County’s leading historical organization. Located in Leonardtown, Maryland, and chartered in 1951, we are a nonprofit 501(c)(3) organization.
The Society is looking for a professional Administrative Assistant to perform a variety of important tasks. This is a part-time, paid position at Maryland minimum wage – twelve (12) hours per week, four hours each on Wednesdays, Thursdays, and Fridays. The job is ideal for a retired administrative professional who wishes to remain active. We are looking for someone who is dependable and can commit to contributing to the Historical Society’s long-term success.
Duties of the Administrative Assistant include providing support to the Executive Director and Board of Directors, assisting in daily office needs, and managing the Society Bookstore. These include but are not limited to:
- Greet and provide support to visitors
- Answer and direct phone calls
- Maintain office supplies inventory
- Maintain Society administrative files
- Pickup and distribute mail
- Manage the Society Bookstore by keeping an inventory of items, helping customers with sales, maintaining the sales tax file, completing sales transactions via cash, check and credit card
- Support membership activities including special events and annual dues collection
- Support Society Development activities including the Annual Appeal
- Support Research Center activities
Requirements & Qualifications
- High school diploma required; AA or BA/BS degree preferred
- Three or more years of administrive duties or the equivalent
- Strong customer service skills
- Knowledge of office management procedures
- Proficient in the use of computers including Microsoft Word, Excel, and PowerPoint and email
- Excellent written and verbal communications skills
- Attention to detail and solid problem-solving skills
- Ability to perform moderate physical tasks
- Experience in a non-profit 501(c)(3) organization highly desirable
- A passion for history, especially that of St Mary’s County, is desirable
St Mary's County Historical Society is an equal opportunity employer.
The rewards for volunteering at the Historical Society are many. Our volunteers learn new skills and form new friendships. Volunteers do not necessarily have to live in Southern Maryland to participate. We seek individuals with an interest in history, geneology, research - just about anything to help us discover and inform the public about the people, places, and history of St Mary's County.
We depend on the generostiy and diverse talents of our volunteers and greatly appreciate the many hours they so graciously donate. Every holiday season, the Society hosts a luncheon to recognize our outstanding volunteers. Come join us!
Board of Directors' Committee Members - The Board of Directors is looking for members and friends to serve on any of the following committees: Buildings & Grounds, Development, Finance, Membership, Program, Public Relations, Research & Collections, Technology, and Volunteers.
Research Center – Our Research Center and Library continues to expand with new acquisitions for the collections, with new subject file material, and other items. We need volunteers interested in identifying books and other materials for future purchase, i.e., collections development, as well as volunteers to provide technical services support, e.g., preparation of new materials, filing, organizing, etc. We currently have three outstanding volunteers who can professionally train new recruits.
Archivists - We are in need of individuals who have an interest in archival material and enjoy preparing materials for storage, and documenting and processing our treasurers. We are also preparing an inventory of the artifacts in Tudor Hall and the Old Jail that will require photography assistance as well as documentation.
Old Jail Docents – This 158 year-old treasure served as the county’s jail for close to one hundred years, housed the Society for many years and now serves as a county tourist center, keyed to the Leonardtown and surrounding areas, as well as a museum. Currently, three volunteers staff the Jail on Thursday and Friday from 10 a.m. to 2 p.m. We would like to have docent coverage as well as visitor information support for at least Wednesday and/or Saturday. Perhaps you could serve at least twice a month to make sure we have coverage on those days or additional days. We also need to have a list of those of you who could serve as a jail docent at selected Leonardtown and county events that are held on Saturdays or Sundays throughout the year.
Genealogists – Our Research Center continues to receive inquiries from researchers interested in county families. We are in need of individuals who love genealogical research who can work at home or in Tudor Hall.
Authors – Our Chronicles editor is in need of articles that would continue to share research and stories about the county and its rich history.
Indexers – Our Chronicles has not been subject indexed since 2001. Issues could be sent to your home for indexing purposes.
IT Professionals – We are in need of individuals who love web development and/or would love digitizing archival and historical treasures from our collections.
Exhibit Specialists – We would like to do more and smaller exhibits throughout the year. These exhibits do not have to be elaborate but they have to tell a story with wonderful pictures, interesting storyboards, that portray county history and pique interest in further research.
Photographers – We are in need of volunteer photographers who can regularly take pictures of Tudor Hall and the Old Jail throughout the year. These photographs, appropriately captioned, would appear in Society tourism literature, the Chronicles, newspaper articles, etc. As mentioned under Archivists above, we also need photographers to capture individual artifacts in digital file format.
Maintenance of Properties – Historic properties provide challenges to non-profit historical societies. There are specific standards for care outlined by the Maryland Historical Trust and national historic preservation organizations. At this time, we only need to develop an On-Call list in the event there are small, approved projects that can be done under preservation guidelines.
Administrative Assistance – Office staff need assistance on a regular basis with member mailings. We need to develop an On-Call list.
Strong Backs – We need to develop an On-Call list when something needs doing that is beyond staff capability. This is a great community service opportunity for youth.
If you would like to volunteer for any of these rewarding opportunities, please email the Executive Director at email@example.com or call 301.475.2467.